| Save |
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Save without exiting
To save changes you have made to a file (without exiting) you can either:
Click the 'Save' icon or Use the save drop down, and choose 'save'
or
Use a shortcut to save: 'Ctrl + S'
NB. Once you have saved a document, you cannot 'undo' any changes prior to the save.
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Save & Exit
To save changes you have made to a file and exit:Click the 'Save' drop down Choose 'save and exit'
The file will be saved and you will be taken back to the File Manager.
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Revert to last saved version
To discard changes and revert to the last saved version of the file:
Click the 'Save' drop downChoose 'revert'
You will be asked "Are you sure you want to discard changes and revert to the last saved file?"
Answering "Ok" will take you back to the last saved version of the file, answering "Cancel" will not discard your changes.
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| Cancel without Saving |
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To cancel changes without saving:
Click the 'Cancel Without Saving' icon. A dialog box will appear, asking for confirmation.
You will be asked "Are you sure you want to cancel without saving changing?"
Answering "Ok" will take you back to the file manager without saving any changes
Answering "Cancel" will keep you in the file and will not discard your changes.
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| Switch Editing Mode (Text or WYSIWYG) |
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To switch between editing modes, click the 'Switch Editing Mode (Text or WYSIWYG)' icon.
This will toggle between the editing modes (Text - showing all the HTML or WYSIWYG - showing the content of the page).
Note that the status bar (at the bottom of the window) will reflect the editing mode currently in use.
This is recommended for advanced users only.
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| Show Preview |
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To show a preview of the page being edited:
Click the 'Show Preview' icon. This will bring up a pop-up window previewing the page being edited.
Click the "Show Preview' drop-down menu to choose from the preview sizes:
800 x 600 (ctrl+F12)
640 x 480
1024 x 768
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| Print |
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To print a page being edited:
Click the 'print' icon. This will print the document to your default printer.
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| Spell Check (F7) |
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To check spelling, select the text you would like to spell check (if you do not select the text, then your whole document will be checked)
Click on the spell checker icon or right click on the mouse and scroll down to 'Check spelling'.
You will be taken to the first incorrectly spelled word. You can then choose to
- Change the incorrectly spelled word with the suggested words provided
- Ignore the incorrectly spelled word (i.e. not make any changes to it)
To check spelling of a single word, highlight the word and right click on the mouse to get a selection of suggested replacements. To replace the miss-spelt word with one of the suggested words, simple select one of the replacements.
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| Cut (Ctrl+X) |
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To cut a portion of the document (image or text):
Highlight the desired portion and click the 'Cut' icon (keyboard shortcut - ctrl + x),
or
Click the right mouse button on the desired portion and choose 'cut'
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| Copy (Ctrl+C) |
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To copy a portion of the document:
Highlight the desired portion and click the 'Copy' icon (keyboard shortcut - ctrl+c),
or
Click the right mouse button on the desired portion and choose 'copy' If you want to copy multiple items that can't be highlighted together with the cursor, then hold down the control key and highlight the areas you need copying with the mouse cursor.
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| Paste (Ctrl+V) |
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To paste a portion that has already been cut (or copied):
Select where you want to place the desired portion on the page and click the 'Paste' icon (keyboard shortcut - ctrl+v), or Click the right mouse button on the desired portion and choose 'paste'.
To paste from Microsoft Word, click on the drop-down tab and select the 'Paste from MS Word' option (control D)
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| Paste from Word (Ctrl+D) |
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To paste a portion that has already been cut (or copied):
Select where you want to place the desired portion on the page and click the 'Paste' icon (keyboard shortcut - ctrl+v), or Click the right mouse button on the desired portion and choose 'paste'.
To paste from Microsoft Word, click on the drop-down tab and select the 'Paste from MS Word' option (control D)
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| Find and Replace |
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To find and replace words or phrases within the text:
Select the search and replace feature. Enter the word or phrase you wish to replace and type it in the "Find what" field
Select the new word or phrase you wish to replace the searched text with in the 'Replace with' field.
You can choose to 'find next' which allows you to manually replace instances of the searched text, or you can choose 'replace all' which allows you to replace all instances of the selected text.
Selecting the optional 'Match Case' tab allows you to search for a word or phrase with exactly the same upper or lower-case spelling of the word or phrase entered in 'Find What'. Not selecting this option means that a word entered in the 'Find what' field with upper case characters will return a search of upper and lower case matches of the same word.
Selecting the optional 'Match whole word only' tab allows the search to only display the words that are an exact match of the word or phrase entered in the 'Find What' field.
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| Undo (Ctrl+Z) |
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To undo the last change:
Click the 'Undo' icon (keyboard shortcut - ctrl+z). Each consecutive click will undo the previous change to the document.
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| Redo (Ctrl+Y) |
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To redo the last change:
Click the 'Redo' icon (keyboard shortcut - ctrl+y). Each consecutive click will repeat the last change to the document.
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| Remove Text Formatting |
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To remove all text formatting (eg Bold, Font type, font size etc) on selected text, select the desired text and click the 'remove text formatting' icon.
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| Bold (Ctrl+B) |
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To bold text:
Select the desired portion of text and click the 'Bold' icon
(keyboard shortcut - ctrl + b).
Each consecutive click will toggle this function on and off.
To find out whether existing text is bold, highlight the text with the cursor. If the 'bold' button is indented, then the text has been formatted to 'bold'.
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| Underline (Ctrl+U) |
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To underline text:
Select the desired portion of text and click the 'Underline' icon
(keyboard shortcut - ctrl+u).
Each consecutive click will toggle this function on and off.
To find out whether existing text is underlined, highlight the text with the cursor. If the 'underline' button is indented, then the text has been formatted to 'underline'.
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| Italic (Ctrl+I) |
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To convert text to italic:
Select the desired portion of text and click the 'Italic' icon
(keyboard shortcut - ctrl+ i).
Each consecutive click will toggle this function on and off.
To find out whether existing text is italic, highlight the text with the cursor. If the 'italic' button is indented, then the text has been formatted to 'italic'.
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| Strikethrough |
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To format text as strike through Select the text you want formatted by highlighting it and select the 'Strike through' icon.
Each consecutive click will toggle this feature on and off
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| Insert Number List |
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To start a numbered text list:
Click the 'Insert Numbered List' icon. If text has already been selected, the selection will be converted to a numbered list.
Each consecutive click will toggle this function on and off.
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| Insert Bullet List |
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To start a bullet text list:
Click the 'Insert Bullet List' icon. If text has already been selected, the selection will be converted to a bullet list.
Each consecutive click will toggle this function on and off.
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| Decrease Indent |
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To decrease indent of a paragraph:
1. Click the 'Decrease Indent' icon.
2. Highlight the portion of text needing indenting and click the icon.
Each consecutive click will move text further to the left.
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| Increase Indent |
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To increase indent of a paragraph:
Click the 'Increase Indent' icon. Highlight the portion of text needing indenting and click the icon.
Each consecutive click will move text further to the right.
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| Align Left |
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To align to the left:
Make a selection in the document and click the 'Align Left' icon.
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| Align Center |
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To align to the center:
Make a selection in the document and click the 'Align Center' icon.
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| Align Right |
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To align to the right:
Make a selection in the document and click the 'Align Right' icon.
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| Align Justify |
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To align justify:
Make a selection in the document and click the 'Align Justify' icon.
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| Create / Modify HyperLink |
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To create a hyperlink:
Select text/image to create the link on
Click the 'Create / Modify HyperLink' icon. A HyperLink window will appear, split into two sections. The top section ('Link Information') will have existing link information, if the object you selected already had a link.
You can also type the full URL of the page you want to link to in the URL text box.
You can also enter the target window information (optional) and an anchor name (if linking to an anchor - optional). This is if you want to reference a different section of the same file
You can specify the file extension you need.
The bottom section contains a cut-down version of the 'File Manager'.
You can use this to navigate through your site's files and folders. When you have found the file you want to link to, click the 'Get Link Location' link next to that page.
The information will be automatically updated in the 'Link Information' portion of the page.
When finished, click the 'Insert Link' button to insert the HyperLink you just created, or click 'Remove Link' to remove an existing link.
Clicking 'Cancel' will close the window and take you back to the editor.
To modify an existing hyperlink:
Select the link and click on the 'Create / Modify HyperLink' icon.
The HyperLink window will appear.
Make your changes and select the 'Insert Link' button. Select 'remove link' to remove an existing link.
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| Create Email Link |
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To create an email link:
Select text or an image on the web page you are editing where you would like the link to appear.
Click the 'Create Email Link' icon.
In the dialogue box, type the email address for the link and the subject of the email.
When finished, click the 'Insert Link' button to insert the email link, or 'Cancel' to close the box.
To modify the email link, select (highlight) it with the cursor and click on the 'Create Email Link' icon and change the link information as required.
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| Insert / Modify Anchor |
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To insert an anchor:
Select the desire spot on the page you are editing and click the 'Insert or Modify anchor' icon. In the dialog box, type in the name for the anchor and click 'Insert Anchor', or 'Cancel' to close the box.
An anchor icon will appear on the page where the anchor was specified. To move the anchor, simple click and drag the icon to where it is required. To view the icon once you have made the move, toggle the 'show guidlelines' icon on and off.
To modify an anchor, select the anchor icon (displayed when Guidelines are switched on)
and click the 'Insert or Modify Anchor' icon. Make your changes and hit the 'Modify Anchor' button or click 'Cancel' to close the window.
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| Font |
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To change the font of text, select the desired portion of text and click the 'Font' drop-down menu.
Select the desired font (choose from Default - Times New Roman, Arial, Verdana, Tahoma, Courier New or Georgia).
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| Font Size |
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To change the size of text, select the desired portion of text and click the 'Size' drop-down menu.
Select the desired size (text size 1-7).
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| Format |
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To change the format of text, select the desired portion of text and click the 'Format' drop-down menu.
Select the desired format (choose from Normal, and Heading1 - Heading6).
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| Style |
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To change the style of text, images, form objects, tables, table cells etc:
Select the desired element and click the 'Style' drop-down menu, which will display all styles defined in the style-sheet.
Select the desired style from the menu.
Note: this dropdown menu will not contain any styles to select from if there is no style-sheet applied to the page.
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| Superscript |
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To convert text to superscript (vertically aligned higher):
Select the desired portion of text and click the 'Superscript' icon. Each consecutive click will toggle this function on and off.
To find out whether existing text is superscript, highlight the text with the cursor. If the 'superscript' button is indented, then the text has been formatted to 'superscript'.
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| Subscript |
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To convert text to subscript (vertically aligned lower):
Select the desired portion of text and click the 'subscript' icon. Each consecutive click will toggle this function on and off.
To find out whether existing text is subscript, highlight the text with the cursor. If the 'subscript' button is indented, then the text has been formatted to 'subscript'.
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| Font Color |
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To change the color of text, select the desired portion of text and click the 'Color' drop-down menu.
Select the desired color from the large selection in the drop-down menu.
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| Highlight Color |
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To highlight font:
Select the desired portion of text and Click the 'Highlight' drop-down menu. Select the desired color from the large selection in the drop-down menu.
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| Insert Table |
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To insert a table, select the desired location, then click the 'Table Functions' icon.
Select "Insert Table" from the drop down menu
A new window will pop-up with the following fields: Rows - number of rows in table; Columns - number of columns in table; Width - width of table; BgColor - background color of table; Cell Padding - padding around cells; Cell Spacing - spacing between cells and Border - border around cells.
Fill in table details then click the 'Insert Table' button to insert table, or click 'Cancel' to go back to the editor.
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| Modify Table Properties |
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To modify table properties, select a table or click anywhere inside the table to modify, then select the 'Modify Table' link from the table functions menu.
A pop-up window will appear with the table's properties. Click the 'Modify Table Properties' button to save your changes, or click 'Cancel' to go back to the editor.
Note: this function will not work if a table has not been selected.
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| Modify Cell Properties |
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To modify cell properties, click inside the cell to modify, then click the table properties icon to show the 'Modify Cell Properties' link.
A pop-up window will appear with the cells' properties.
Click the 'Modify Form Properties' button to save your changes, or click 'Cancel' to go back to the editor.
Note: this function will not work if a cell has not been selected and does not work across multiple cells.
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| Insert Row Above |
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To insert row above, click inside cell above which to insert a row, then click the table properties icon to show the 'Insert Row Above' link.
Each consecutive click will insert another row above the selected cell.
Note: this function will not work if a cell has not been selected.
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| Insert Row Below |
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To insert row below, click inside cell below which to insert a row, then click the table properties icon to show the 'Insert Row Below' link.
Each consecutive click will insert another row below the selected cell.
Note: this function will not work if a cell has not been selected.
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| Delete Row |
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To delete a row, click inside cell which is in the row to be deleted, then click the table properties icon to show the 'Delete Row' link.
Note: this function will not work if a cell has not been selected.
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| Insert Column After |
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To insert column after, click inside cell after which to insert a column, then click the table properties icon to show the 'Insert Column After' link.
Each consecutive click will insert another column after the selected cell.
Note: this function will not work if a cell has not been selected.
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| Insert Column Before |
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To insert column before, click inside cell before which to insert a column, then click the table properties icon to show the 'Insert Column After' link.
Each consecutive click will insert another column before the selected cell.
Note: this function will not work if a cell has not been selected.
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| Delete Column |
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To delete a column, click inside cell which is in the column to be deleted, then click the table properties icon to show the 'Delete Column' link.
Note: this function will not work if a cell has not been selected.
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| Increase Column Span |
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To insert column span, click inside cell who's span is to be increased, then click the table properties icon to show the 'Increase Column Span' link.
Each consecutive click will further increase the column span of the selected cell.
Note: this function will not work if a cell has not been selected.
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| Decrease Column Span |
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To decrease column span, click inside cell who's span is to be decreased, then click the table properties icon to show the 'Decrease Column Span' link.
Each consecutive click will further decrease the column span of the selected cell. Note: this function will not work if a cell has not been selected.
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| Insert Form |
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To insert a form, select desired position then click the 'Insert Form' icon.
Select desired position then click the 'Insert Form' icon. A new window will pop-up with the following fields: 'Name' - name of form; 'Action' - location of script that processes the form and 'Method' - post, get or none. (Shortcut key for this operation is ctrl + m) Fill in form details or leave blank for a blank form.
When finished, click the 'Insert Form' button to insert form, or click 'Cancel' to go back to the editor.
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| Modify Form Properties |
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To modify form properties, click anywhere inside the form to modify, then click the 'Modify Form Properties' icon.
A pop-up window will appear with the form's properties.
Click the 'Modify Form Properties' button to save your changes, or click 'Cancel' to go back to the editor. Note: this function will not work if a form has not been selected.
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| Insert / Modify Text Field |
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To insert a text field, select desired position then click the 'Insert/Modify Text Field' icon.
A pop-up window will appear with the following attributes: Name - name of text field; Character width - the width of the text field, in characters; Type - type of text field (Text or Password); Initial value - initial text in field and Maximum characters - maximum number of characters allowed.
Set the attributes then click the 'Insert Text Field' button to insert text field, or click 'Cancel' to go back to the editor.
To modify a text field's properties, select desired text field and click the 'Insert/Modify Text Field' icon.
A pop-up window will appear with the text field's attributes.
Modify any attributes desired, then click the 'Modify Text Field' button to save changes, or click 'Cancel' to go back to the editor.
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| Insert / Modify Text Area |
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To insert a text area, select desired position then click the 'Insert/Modify Text Area' icon
A pop-up window will appear with the following attributes: Name - name of text area; Character width - the width of the text area, in characters; Initial value - initial text in area and Lines - number of lines allowed in the text area.
Set the attributes then click the 'Insert Text Field' button to insert the text area, or click 'Cancel' to go back to the editor.
To modify a text area's properties, select desired text area and click the 'Insert/Modify Text Area' icon.
A pop-up window will appear with the text area's attributes.
Modify any attributes desired, then click 'Modify Text Area' button to save changes, or click 'Cancel' to go back to the editor.
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| Insert / Modify Hidden Area |
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To insert a hidden field, select desired position then click the 'Insert/Modify Hidden Field' icon.
A pop-up window will appear with the following attributes: Name - name of hidden field and Initial value - initial value of hidden field.
Set the attributes then click the 'Insert Hidden Field' button to insert the hidden field, or click 'Cancel' to go back to the editor.
To modify a hidden field's properties, select desired hidden field and click the 'Insert/Modify Hidden Field' icon.
A pop-up window will appear with the hidden field's attributes.
Modify any attributes desired, then click 'Modify Hidden Field' button to save changes or click 'Cancel' to go back to the editor.
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| Insert / Modify Button |
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To insert a button, select desired position then click the 'Insert/Modify Button' icon.
A pop-up window will appear with the following attributes: Name - name of text area; Type - type of button (Submit, Reset or Button) and Initial value - initial text on the button.
Set the attributes then click 'Insert Button' to insert button, or click 'Cancel' to go back to the editor.
To modify a button's properties, select desired button and click the 'Insert/Modify Button' icon.
A pop-up window will appear with the button's attributes.
Modify any attributes desired, then click 'Modify Hidden Field' button to save changes or click 'Cancel' to go back to the editor.
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| Insert / Modify Checkbox |
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To insert a checkbox, select desired position then click the 'Insert/Modify Checkbox' icon.
A pop-up window will appear with the following attributes: Name - name of checkbox; Initial state - checked or unchecked and Initial value - value of checkbox.
Set the attributes then click the 'Insert Checkbox' button to insert the checkbox, or click 'Cancel' to go back to the editor.
To modify a checkbox' properties, select desired checkbox and click the 'Insert/Modify Checkbox' icon.
A pop-up window will appear with the checkbox' attributes.
Modify any attributes desired, then click 'Modify Checkbox' button to save changes or click 'Cancel' to go back to the editor.
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| Insert / Modify Radio button |
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To insert a radio button, select desired position then click the 'Insert/Modify Radio Button' icon.
A pop-up window will appear with the following attributes: Name - name of radio button; Initial state - checked or unchecked and Initial value - value of radio button.
Set the attributes then click 'Insert Radio Button' to insert the radio button, or click 'Cancel' to go back to the editor.
To modify a checkbox' properties, select desired checkbox and click the 'Insert/Modify Radio Button' icon.
A pop-up window will appear with the checkbox' attributes.
Modify any attributes desired, then click 'Modify Radio Button' button to save changes or click 'Cancel' to go back to the editor.
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| Insert / Modify Image |
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This will open the Image Manager. Click here for more help on the image manager.
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| Insert Text Box |
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To add a text box anywhere within the page, select the location where you want the text box to reside in the active window and click on the 'insert text box icon' that will place a text box where you have specified.
To resize the text box, click on the text box frame (turn 'show/hide guidelines' on if you cannot see the textbox outline). Then click on side/corner of the frame you wish to resize from and drag to a size you require. The text you type will be contained within the text box and will stretch to the size of the text box.
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| Insert Horizontal Line |
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To insert a horizontal line:
Select the location to insert the line and click the 'Insert Horizontal Line' icon.
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| Insert Special Characters |
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To insert a special character, click the 'Insert Special Character' icon.
A pop-up window will appear with a list of special characters.
Click the icon of the character to insert, then click the 'Insert Character' button to insert, or click 'Cancel' to go back to the editor.
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| Modify Page Properties |
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To modify page properties, click the 'Modify Page Properties' icon.
A pop-up window will appear with page attributes: Page Title - title of page; Description - description of page; Background Image - The URL of the image currently set as the page background image; Keywords - keywords page is to be recognized by; Background Color - the background color of page; Text Color - color of text in page and Link Color - the color of links in page.
When finished modifying, click the 'Modify Page' button to save changes, or click 'Cancel' to go back to the editor.
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| Clean Up HTML Code |
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To clean HTML code, click the 'Clean HTML Code' icon.
This will remove any empty span and paragraph tags, all xml tags, all tags that have a colon in the tag name (i.e. ) and remove style and class attributes.
This is useful when copying and pasting from Microsoft Word documents to remove unnecessary HTML code.
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| Toggle Absolute Positioning |
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To position a text box or image using absolute positioning, select the 'absolute positioning' icon and click and drag an image or text box to the location you would like it to reside within the active window.
Turn 'show/hide guidelines' on if you cannot see the textbox outline.
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| Show / Hide Guidelines |
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To show or hide guidelines, click the 'Show/Hide Guidelines' icon.
This will toggle between displaying table and form guidelines and not showing any guidelines at all.
Tables and cells will have a broken grey line around them, forms will have a broken red line around them, while hidden fields will be a pink square when showing guidelines.
Note that the status bar (at the bottom of the window) will reflect the guidelines mode currently in use.
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